Creditors Clerk
Roedean School (SA) is one of South Africa’s leading independent girls’ schools, situated on a beautiful campus in Parktown, Johannesburg. The School provides education from pre-primary to matric and has an outstanding academic record, with students writing the IEB examinations.
We are seeking an experienced and highly organised Creditors Clerk to join our Finance Department.
The successful candidate will combine rigorous financial and administrative discipline with a practical, solutions-oriented approach to managing the accounts payable process. This includes ensuring supplier invoices are captured accurately, reconciled to statements and paid on time. The role also includes processing invoices, performing monthly supplier reconciliations, resolving payment queries and maintaining accurate vendor records.
Essential qualifications and experience
- Matric/Grade 12
- Minimum of eight years’ experience in a creditors clerk/accounts payable role
- Experience using Sage Evolution
- Highly proficient in Microsoft Excel
- Exceptional attention to detail
- High levels of accuracy
- Strong reconciliation skills
- Ability to identify both incorrect information and missing information before processing
- Ability to work under pressure and meet deadlines
- Excellent communication and interpersonal skills
- Proactive, organised and solution-oriented
- Alignment with the values of the School
Advantageous
- Certificate or diploma in Finance or Accounting
Key responsibilities
- Process supplier invoices accurately to the correct supplier and general ledger accounts
- Close paid purchase orders and follow up on outstanding purchase orders
- Perform monthly supplier reconciliations between supplier statements and Sage Evolution accounts, identifying and resolving discrepancies
- Respond to supplier queries professionally and timeously
- Ensure all invoices, purchase orders, goods received notes, signed delivery notes, tax invoices and supplier statements are attached to payment batches
- Load payments onto the banking platform for approval and release by the Business Manager/Bursar
- Process payment cashbook entries
- Maintain accurate filing and financial records for audit purposes
- Manage and reconcile petty cash
- Submit the monthly accrual schedule to the Business Manager/Bursar
- Perform monthly reconciliation of the accounts payable trial balance
- Support internal departments in a constructive and proactive manner
- Maintain strict confidentiality of all financial information
- Assist with internal and external audit requests relating to creditors
- Perform any other ad hoc duties as required
Interested applicants should submit a detailed CV, together with a letter of application and the names of two referees, to: vacancies2@roedeanschool.co.za
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