Finance Assistant – Debtors

St Charles College, founded in 1875, is an independent Christian boys’ college situated in Pietermaritzburg, South Africa, catering for day boys from Year 000 to Form 6 with boarders from Year 4 upwards. The College has written the University of Cambridge International IGCSE, AS Level and A Level Examinations since 2002.

Finance Assistant – Debtors

St Charles College is looking to employ a suitably qualified and experienced Finance Assistant to join our Finance Department. The successful candidate will be a detail-oriented and organised individual who will provide financial and administrative support, with a focus on debtors, fees, bursaries and financial assistance. The successful candidate will ensure accurate and timely processing while maintaining effective financial controls.

Key responsibilities include, but are not limited to:

• Daily processing of receipts from the College bank statement.
• Petty cash control and administration.
• Capturing all internal recoveries such as catering, telephone, stationery and vehicle costs.
• Management and administration of weekly pocket money via eWallet.
• Debtors’ administration, including follow-up on all arrear accounts, liaising with parents regarding account queries, as well as assisting with all debtor-related financial processes, medical insurance claims and annual bursary reviews.
• Debit Orders – scheduling and processing the weekly/monthly runs and following up on unpaid debit orders.
• Management and administration of the KARRI App.

Personal qualities:

• Excellent communication and listening skills.
• Ability to negotiate and solve arising problems.
• Attention to detail, ability to work unsupervised and be a team player.
• Professional, empathetic and confident when dealing with parents, whilst still enforcing the College’s financial policies.
• Organised with the ability to manage time effectively under pressure.

The ideal candidate will have:

• Grade 12/Matric and a relevant tertiary qualification.
• 3 – 5 years of experience in a similar role.
• Proficient in Pastel and Microsoft Office (especially Excel and Word).
• Adaptable to change and the incorporation of technological improvements and efficiencies.

How do you apply?

Only persons with the appropriate qualifications and experience will be considered. If you feel you suit the above position, please complete the application form, which can be found by clicking on this Link.

Applications close on 24/09/2026

St Charles College is committed to employment equity, and preference will be given to candidates from designated groups.

In line with POPIA, the College will attempt to ensure the confidentiality of all applicants for this role. All reasonable measures will be in place to protect personal information, but it will be used in the recruitment, selection, and reporting process. By submitting your application for this position, you are recognising and accepting this disclaimer.

The College reserves the right not to fill the post. An application will not entitle the applicant to an interview or appointment, and failure to meet the minimum requirements of the advertised post will result in the applicants automatically disqualifying themselves from consideration. If you have not heard from St Charles College within six weeks of your application, please consider that it has been unsuccessful.