School Secretary
January 2025
St John’s College is a world-class Christian, African school situated on a beautiful campus in Houghton, Johannesburg, offering quality education from Pre-Primary to Post-Matric. The school has an outstanding academic record, entering candidates for IEB and the Cambridge A Level examinations.
We are seeking a proactive and professional School Secretary to provide confidential administrative and secretarial support to the Headmaster and contribute to the smooth running of the Preparatory School. The ideal candidate will demonstrate excellent organisational skills, strong communication abilities, and a collaborative approach while upholding the Christian ethos of the school.
Main Responsibilities:
- Visitor and Reception Management: Welcoming visitors, maintaining a tidy reception area, and managing communication via phones and emails.
- Confidential Administrative Support: Providing secretarial duties to the Headmaster, including filing, proofreading, and managing correspondence.
- Database and Document Management: Managing the iSams database, updating class lists, and ensuring accurate records for student and parent contact details.
- Event and Travel Coordination: Organising school events, coordinating staff travel for conferences, and managing bookings for school activities.
- Sick Bay and First Aid Management: Overseeing the sick bay, providing basic first aid to students, and liaising with parents when necessary.
Required Qualifications and Experience:
- Administrative Experience: Proven experience in a varied administrative role.
- ICT Proficiency: Strong skills in using Google Suite and other relevant software for office administration.
- Organisational Skills: Excellent time management and the ability to handle multiple tasks efficiently.
- Interpersonal and Communication Skills: Strong written and verbal communication abilities, with a focus on handling confidential information professionally.
- Child Safeguarding Commitment: A commitment to safeguarding and promoting the welfare of children.
Desirable Qualifications and Skills:
- NQF Level 5 or equivalent; NQF Level 6 or higher preferred.
Members of staff are expected to demonstrate a commitment to work within the values, Christian ethos and mission of the school
To apply for this position, please complete the application form at the following link Application Prep School Secretary no later than Monday 7 October 2024.
At St John’s College, we are committed to proactive safeguarding and promoting the welfare of all our children. All staff who have access to children will be vetted in accordance with the St John’s College safeguarding policy. This policy stipulates that staff are required to undergo all the necessary background checks in keeping with the requirements for safeguarding and child protection in South Africa and all staff perform duties in accordance with our school’s HR Policies.
The school reserves the right not to proceed with the filling of the post. The appointment of candidates is at the sole discretion of St John’s College, taking into account factors such as St John’s College Employment Equity Policy. Applications are welcomed from South African citizens only or persons with a valid work permit. An application will not in itself entitle the applicant to an interview or appointment and failure to meet the minimum requirements of the advertised post will result in applicants automatically disqualifying themselves from consideration. Only short-listed candidates will be contacted. If you have not heard from St John’s College within two weeks of the closing date, please assume that you have been unsuccessful in your application.
St John’s College, in line with POPIA (Protection of Personal Information Act) will attempt to ensure the confidentiality of all applicants for this role. All reasonable measures will be in place to protect personal information but will be used in the recruitment, selection, and reporting process. By submitting your application for this position, you are recognising and accepting this disclaimer.