Nova Pioneer is looking for a superstar Operations Associate to ensure the smooth running of everyday process and provide logistical and administrative support to our Ormonde campus. We are looking for a meticulous and self-driven individual who is excited about working in a fast-paced environment.
ABOUT THE ROLE
The Operations Associate will be responsible for Operational and Facilities management at our Ormonde campus. The Associate will ensure that support services such as security, water, and electricity supply; maintenance of buildings and grounds; procurement of resources; and management of third-party vendors to the school are provided in an efficient and effective manner so that the school is well-equipped to meet the learning and social needs of our students as well as the professional needs of our teams.
The Operations Associate will report to the Head of School.
Your responsibilities include:
Serve as the go-to person when it comes to running the campus, including resource management, cleanliness, maintenance & repairs, facilities management, and utilities
Hold primary accountability for the operation, supervision, and maintenance of buildings and facilities on campus, including water and electrical power supply, safety and security, garden maintenance, IT, and other utilities required for successful functioning of the campus
Manage third-party vendors (e.g., aftercare, uniform suppliers, extramural suppliers, etc.) including keeping minutes of all meetings and records of agreements reached
Inspect the building and other structures to determine functional systems and detect malfunctions in need of repair
Create and project-manage maintenance (planned and unplanned) in line with budget
Support the organisation of events on campus (e.g. Parent Meetings, Open Days and Sports Days), including staffing, logistics, and catering needs
Procure materials and build relationships with suppliers to ensure schools have the necessary materials to deliver high-quality results
Manage day-to-day operations and resolve campus-related issues, concerns, and/or complaints with the support of the Operation Leader or a delegate
Work with different teams across the network to forecast needs and acquire supplies, equipment and/or machinery necessary to ensure efficient operations and to manage delivery times and expectations
Produce regular and ad hoc reports and analysis of activities and programmes, and perform general office administrative and clerical duties, including reconciling payments and receipts to various parties on time
Supervise Facilities staff members to ensure quality delivery of services within the expected time
Ensure that the required IT support is provided
Discuss and prioritize needs with the Head of School
Manage and be responsible for Health & Safety at the school
Occasionally work weekend/after hours as needed
You have a minimum of 3 years working experience in an Operations/Facilities or similar role
Project management experience in a professional or school- based environment
A Technical Qualification is beneficial for this role
Competencies and character:
You pay attention to detail and work with high accuracy
You are a thoughtful planner with ability to multi-task, take initiative, prioritise effectively, and deliver for multiple stakeholders according to tight deadlines
You are results-driven, you, move fast and take ownership of your work
You are a great communicator. You are able to provide a clear and effective written communication (email and letters) and verbal communication.
You are a proactive, flexible, and creative problem-solver. You have an ability to identify, analyze, and recommend solutions to problems
You are computer literate and proficient in email, document, and spreadsheet use (Project Management skills would be an added benefit)
You have strong administrative skills
You are open to giving and receiving feedback – you are excited about a culture of “Always Growing”
You enjoy working with and collaborating with others
HOW TO APPLY
To apply, please complete the online form here. We cannot process applications that are emailed to us.
Please note: Where a copy of your resume is required, copying and pasting from a formatted document e.g. Microsoft Word may not result in the formatting transferring correctly to the final resume. You are encouraged to attach your resume in Microsoft Word® or PDF format to protect formatting.
Applications will be reviewed on an ongoing basis until the right candidate is identified. Only qualified candidates will be invited for interviews.
WORKING AT NOVA PIONEER
Nova Pioneer is a place where our people experience tremendous growth, fast! We invest heavily in the growth of our people because it leads to greater mastery in both us and our students. “Novaneers” work harder and work longer hours than at most schools but as a result, the growth they experience is extraordinary. We offer consistent and ongoing professional development and provide clear career pathways that ensure that our people are always achieving their personal and professional best.
Nova Pioneer has a highly energetic, entrepreneurial environment where our people get to bring their creative and innovative ideas to life. We look for people who are flexible and who are able to adapt and respond quickly to adversity with a positive, can-do attitude (there are no problems, only solutions!). We welcome challenges and roll with the punches because it makes us, and our students, better. There is no problem too big for us! We work hard but we also have a lot of fun together. We bring infectious energy and enthusiasm to everything we do because joy fuels the hardest work and learning. Read more about our culture principles here.
Nova Pioneer may appoint and/or expire the posting of this advertisement at their own discretion.
If you have not been contacted within 30 days of the closing date of this advertisement please consider your application as unsuccessful.
Nova Pioneer, in line with the POPIA (Protection of Personal Information Act) will attempt to ensure the confidentiality of all applicants for this role. All reasonable measurements will be in place to protect personal information but it will be used for recruitment and employment purposes. By submitting your application with Nova Pioneer, you are recognising and accepting this disclaimer.
This website uses technologies like cookies to store device information. Consenting to these technologies will allow us to process data such as browsing behavior or user preferences. Not consenting may adversely affect certain features of the site.
Necessary to enable a service explicitly requested by the user, or for the purpose of transmitting communications over an electronic network.
The technical storage or access is necessary for the legitimate purpose of storing preferences that are not requested by the subscriber or user.
Used exclusively for statistical purposes.The technical storage or access that is used exclusively for anonymous statistical purposes. Without a subpoena, voluntary compliance on the part of your Internet Service Provider, or additional records from a third party, information stored or retrieved for this purpose alone cannot usually be used to identify you.
Tracks user activity for marketing purposes. Marketing cookies may be necessary to enable third-party content that depends on this information, such as embedded videos and some social media links.