MUSIC DEPARTMENT SECRETARY
MAY 2025
St John’s College is a world-class Christian, African school situated on a magnificent campus in Houghton, Johannesburg, offering quality education from Pre-Primary to Post-Matric. The school has an outstanding academic record and an excellent reputation in sport, music, drama, art and debating.
We are seeking to appoint an efficient and highly organised Music Department Secretary to support our Music Department across five schools, from the Pre-Preparatory school to the Sixth Form. This pivotal role requires a proactive and detail-oriented individual who can manage a dynamic and fast-paced environment with professionalism and efficiency. St John’s College has a vibrant music department, with 12 full-time music staff and approximately 30 visiting instrumental music teachers.
The ideal candidate will be responsible for overseeing and coordinating a wide range of administrative tasks to ensure the smooth functioning of the department.
Main Responsibilities
- Provide administrative support to the Director of Music and music staff
- Manage complex schedules for lessons, rehearsals, and performances across multiple schools
- Coordinate music events, including logistics and communication with all stakeholders
- Maintain accurate records of student attendance, grades, and instrument allocation
- Act as a key point of contact for parents, students, and staff
- Support budgeting, procurement, and general office administration
- Process visiting music teachers’ charge sheets and invoices
- Make external examination entries several times per year
Minimum requirements
- Qualifications: Undergraduate degree or Postgraduate qualification is advantageous
Experience
- 5-8 years of administrative experience, preferably in a school environment
Behavioural Success Factors
- Organisation and multitasking: Ability to manage complex schedules, administrative tasks, and competing priorities efficiently across multiple schools
- Communication and diplomacy: Excellent verbal and written communication skills, with the ability to liaise professionally and handle conflicting priorities with tact and firmness
- Attention to detail and accuracy: A meticulous approach to administrative processes, ensuring precision and consistency in a fast-paced environment
- Resilience and adaptability: Capacity to stay composed under pressure, adjusting to evolving demands while maintaining a high standard of performance
- Proactive and collaborative approach: Self-motivated with the initiative to anticipate needs, solve problems, and work effectively with staff, students, and stakeholders.
Members of staff are expected to demonstrate a commitment to work within the values, Christian ethos and mission of the school.
To apply for this position, please complete this link Job Application – 2025 Music Department Secretary by no later than Wednesday, 12 February 2025.
At St John’s College, we are committed to proactive safeguarding and promoting the welfare of all our children. All staff who have access to children will be vetted in accordance with the St John’s College safeguarding policy. This policy stipulates that staff are required to undergo all the necessary background checks in keeping with the requirements for safeguarding and child protection in South Africa and all staff perform duties in accordance with our school’s HR Policies.
The school reserves the right not to proceed with the filling of the post. The appointment of candidates is at the sole discretion of St John’s College, taking into account factors such as St John’s College Employment Equity Policy. Applications are welcomed from South African citizens only or persons with a valid work permit. An application will not in itself entitle the applicant to an interview or appointment and failure to meet the minimum requirements of the advertised post will result in applicants automatically disqualifying themselves from consideration. Only short-listed candidates will be contacted. If you have not heard from St John’s College within two weeks of the closing date, please assume that you have been unsuccessful in your application
St John’s College, in line with POPIA (Protection of Personal Information Act) will attempt to ensure the confidentiality of all applicants for this role. All reasonable measures will be in place to protect personal information but will be used in the recruitment, selection, and reporting process. By submitting your application for this position, you are recognising and accepting this disclaimer.