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Development Administration and Database Officer


Development Administration and Database Officer
September 2020

St John’s College is a world-class Christian, African school situated on a magnificent campus in Houghton, Johannesburg, offering quality education from Pre-Primary to Post-Matric. The school has an outstanding academic record, entering candidates for the examinations of the IEB and the Cambridge A Levels.

The key responsibilities of this role are to maintain a positive and efficient service to our donor and stakeholder community by attending to all aspects of the Advancement Office administration process, including the banking process, thank you letters, tax certificates, reconciliations, statements and reporting processes.

The successful candidate will be responsible for the management of various aspects of donor recognition and stewardship as well as assisting with administrative assistance for the 125 Campaign and other fundraising initiatives and programmes.

Responsibilities include, but are not limited to:

  • Work closely with the school Finance Office and the Foundation to monitor donations coming into the Foundation accounts on a regular basis.
  • Ensure donations are tracked and either transferred to the correct project account or ring-fenced for the correct project.
  • Maintain accurate, up-to-date donor records, including contracts, TORs, donations, pledges, etc. on Devman
  • Assist project leaders with Monitoring and Evaluation of projects.
  • Complete and submit NPO and PBO submission docs annually.
  • Research and profile potential donors, including Individuals, Corporates, Trusts and Foundations.
  • Research historical records of the school (e.g. old school magazines, etc.) and digitally record relevant photographs, news articles, etc.

The minimum requirements are:

  • B Degree or diploma preferred
  • 5+ years’ experience in administration and database
  • Demonstrates a life-long learning approach to professional development
  • Passionate about CSI programmes, initiatives and funding
  • Excellent interpersonal and intercultural communication skills, with the ability to work well in multicultural environments and with diverse constituencies
  • Excellent oral and public presentation skills
  • Strong written communication and research abilities
  • An ability to work independently, flexibly and co-operatively
  • A willingness to go the extra mile

The successful candidate must have a police clearance certificate

A letter of application, including a detailed CV and the names and contact details of three referees, should reach the HR Department by Friday, 7 August 2020 at

The school reserves the right not to proceed with the filling of the post. The appointment of candidates is at the sole
discretion of St John’s College, taking into account factors such as the St John’s College Employment Equity
Policy. Applications are welcomed from South African citizens or persons with a valid work permit. An application
will not in itself entitle the applicant to an interview or appointment and failure to meet the minimum requirements
of the advertised post will result in applicants automatically disqualifying themselves from consideration. Only shortlisted candidates will be contacted. If you have not heard from St John’s College within two weeks of the closing date, please assume that you have been unsuccessful in your application.

Closing Date
St John's College, Houghton, Johannesburg
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