Debtors Clerk


Steyn City School, situated in the scenic and iconic Steyn City Parkland Residence in Johannesburg, offers an independent education to girls and boys from Grade 000 to Grade 12.
If you know what it means to break the mould, set new standards, embrace change, and rejoice in creativity, then you belong with us!

The vacancy that follows exists at Steyn City School, effective 1 May 2024 or sooner.



The successful candidate must have an already proven record or:

  • Regular sending of statements
  • Parents queries
  • Accepting payments by credit card
  • Creating new students on X3
  • Updating various schedules relating to payments received other than for the school’s fees
  • Capturing and allocating payments received
  • Collect and maintain all source documents for students and other debtors
  • Invoice all students
  • Prepare, review and mail debtors statements
  • Reconcile invoices from independent contractors on X3
  • Reconcile all payments to independents contractors with bank statements.
  • Capture cashbook of all payments received from members
  • Attend to queries.

Query Resolution:

  • Respond to all emailed and telephonic queries received, seeing matters through to completion
  • Use past correspondence to track the history of a query of establish the correct person/s to speak to and to establish past actions taken so as not to frustrate parents.
  • Accurate allocation of payments received
  • Matching of payments to invoices
  • Resolving all debtor queries

Miscellaneous / General:

  • Perform any other work-related duties and responsibilities that may be assigned by management from time to time.
  • Maintain accurate and up to date reconciliation at all times
  • Audit preparation and interaction.


  • Liaise positively and professionally with colleagues, parents, suppliers etc
  • Respond to all queries in a timely and professional manner, oh orally and in writing
  • Proofreading of all documentation to ensure there are no errors

Requirements and Skills

  • Bookkeeping to Trial Balance or Accounting Technician qualifications
  • 3 years’ experience in an equivalent or similar role
  • Experience with school environment is preferable, but not essential
  • Can establish and maintain good professional relationships, internally and externally at all levels.
  • Can reconcile accounts and have excellent attention to detail.
  • Act with honesty and integrity.
  • Conflict management/resolution and problem solving.
  • Effective people skills. Empathetic, yet tenacious.
  • Excellent verbal and written communication skills.
  • Efficient, discreet, flexible and always maintains a high level of confidentiality
  • Evidence of having utilized an accounting package(s), preferable a Sage based package with X3.

To apply, a detailed CV, along with a covering letter and the contact details of three referees, should be emailed to It is vital that the email identifies the position for which the application is intended in the subject bar.

The closing date for applications is Friday, 19 April 2024. Applications will be considered as soon as they are received, and interviews will be arranged for shortlisted candidates thereafter. Consequently, the position may be filled before the deadline date.

Steyn City School reserves the right not to make an appointment. An application will not in itself entitle the applicant to an interview or appointment, as only short-listed candidates will be interviewed. Applicants are advised that if they have not been contacted after the closing date, it must be assumed that their application has been unsuccessful. Any candidate working within a school is required to have a sexual offender’s clearance certificate as well as clearance against the Child Protection Registrar.

Steyn City School, its subsidiaries, or representatives may require access to your personal information when performing a mutually agreed business function or service. By supplying your information, you provide consent for its processing in accordance with the Protection of Personal Information Act (POPIA). For details about how we use, store, and protect your data, please review our Privacy Policy available at

Closing Date
Riverside View, Johannesburg, Gauteng, South Africa
Number of Views: 753

You cannot copy content from this page