Debtors Administrator



FULL TIME POSITION: Debtors Administrator

Rallim Modern Learning Environment, an exciting new private school situated on Berkshire Boulevard, Sunningdale, in the Western Cape, is seeking to employ a full-time Debtors Administrator to join a talented and creative community in August 2024. Only Cape Town based candidates will be considered.

Job Summary

Rallim Modern Environment is seeking an attention-to-detail and highly capable Debtors Administrator to manage our accounts receivable operations. The ideal candidate will be responsible for overseeing the entire debtor’s portfolio, ensuring timely collection of outstanding school fees, and maintaining accurate financial records. The role demands a proactive, vigilant, and firm individual who can effectively communicate with parents and guardians, uphold financial policies, and contribute to the financial health of the institution.

Key Responsibilities

Daily Responsibilities:

  • Monitor and manage the daily accounts receivable ledger.
  • Process incoming payments, verifying accuracy and completeness.
  • Reconcile receipts and resolve any discrepancies promptly.
  • Address and resolve queries from parents and guardians regarding fees and payments.
  • Maintain accurate records of all transactions.

Weekly Responsibilities:

  • Review aging reports to identify overdue accounts.
  • Prepare and send reminders and statements to delinquent debtors.
  • Communicate with non-paying parents or guardians to negotiate payment plans or resolve disputes.
  • Record and monitor promises to pay and ensure follow-up actions are taken.

Monthly Responsibilities:

  • Prepare detailed monthly aging reports and debtor analysis for the Finance Head.
  • Conduct monthly reconciliations of the accounts receivable ledger.
  • Prepare and present monthly reports detailing collection activities, outstanding balances, and action plans for delinquent accounts.
  • Liaise with the Finance Head to discuss and strategize on addressing problematic accounts.

Yearly Responsibilities:

  • Participate in the annual budgeting process by providing insights and projections on receivables.
  • Assist in the year-end financial audits by providing necessary documentation and explanations.
  • Review and improve debtor management policies and procedures to enhance efficiency and effectiveness.

Additional Duties:

  • Handle the escalation of non-paying debtors to attorneys when necessary.
  • Maintain and update the school’s debtor management system (e.g., Ed-Admin, Pastel, Accpac, Quickbooks, Sun System).
  • Develop and implement effective collection strategies and protocols.
  • Ensure all communications with parents and guardians are professional, courteous, and in line with school policies.
  • Uphold the highest standards of integrity, honesty, and confidentiality in all financial dealings.

Qualifications and Skills

Education and Experience:

  • A diploma or similar qualification in Finance, Accounting, or a related field.
  • Minimum of 3-5 years of experience in a similar role, preferably within an educational institution.
  • Proficiency in accounting software systems such as Ed-Admin, Pastel, Accpac, Quickbooks, and Sun System.

Key Competencies:

  • Excellent communication and writing skills.
  • Strong analytical and problem-solving abilities.
  • High level of accuracy and attention to detail.
  • Ability to work independently and as part of a team.
  • Proactive and able to manage multiple priorities effectively.
  • Firm and assertive with the ability to handle difficult conversations.
  • High degree of integrity, trustworthiness, and honesty.
  • Strong organizational skills with the ability to maintain comprehensive financial records.

Personal Attributes:

  • Smart, vigilant, and observant.
  • Firm and strict in enforcing financial policies.
  • Personable and capable of building positive relationships with parents and guardians.
  • Dedicated to maintaining the financial health and stability of the school.

Application Process

Interested candidates should submit a detailed CV along with a cover letter explaining their suitability for the role to by 19 July 2024.

Documents required to apply for this vacancy:

The following documents are mandatory and must be attached with your applications. Failure to do so will result in your application not being considered.

  • Curriculum Vitae
  • Police clearance record, sexual offenders’ register clearance, and a child protection register clearance (<6 Months old) from the Republic of South Africa.
  • Certified copy of ID or Passport.
  • Valid work permit non-RSA citizens.
  • Certified copies of your qualifications and SAQA evaluation report for international qualifications
  • SARS proof of registration/ provisional tax reference number and banking details.

If you would like to be a part of this exciting modern learning environment and have the requisite skills, qualifications and experience, kindly submit your CV and letter of application to HR at by no later than 19 July 2024. For more information on our approach to learning, please visit our website.

No appointment will be considered or finalised until the above-mentioned requirements have been met by the prospective employee. Failure to meet the minimum requirements of the advertised post will result in applicants automatically disqualifying themselves from consideration. Only short-listed applicants will be contacted. We reserve the right to withdraw this appointment at any time.

At Rallim, we are committed to proactive safeguarding and promoting the welfare of all our students. All staff and volunteers who have access to children will be vetted in accordance with the Rallim safeguarding policy. This policy stipulates that staff and volunteers are required to undergo all the necessary background checks in keeping with the requirements for safeguarding and child protection in South Africa.

*Disclaimer: Rallim, in line with POPIA (Protection of Personal Information Act), is committed to ensuring the confidentiality of personal information with all reasonable measures being taken to protect the personal information of applicants. Your information will be used for the sole purpose of recruitment for the listed post only, as well as for the required statutory reporting. By applying to this position and submitting your personal details and curriculum vitae to Rallim Modern Learning Environment, you acknowledge acceptance of this.

Closing Date
Sunningdale, Cape Town, Western Cape, South Africa
Number of Views: 292

You cannot copy content from this page