CREDITORS CLERK 2025
St John’s College is a world-class Christian, African school situated on a magnificent campus in Houghton, Johannesburg, offering high quality education from Pre-Primary to Post-Matric. The school has an outstanding academic record and an excellent reputation in sport, music, drama, art and debating.
We are seeking a diligent and detail-oriented Creditors Clerk to join our finance team. The ideal candidate will play a key role in ensuring the timely, efficient and accurate processing and reconciliation of all financial transactions related to creditors throughout St John’s College, within the predefined standards as set out in the School’s finance policies and procedures.
The Creditors Clerk is essential to upholding financial integrity, maintaining positive relationships with suppliers, service providers, and contractors, and supporting the smooth day-to-day operations of the Finance team and the School.
Main Responsibilities
- Accurately process and record invoices, ensure proper authorization, and allocate costs and VAT; manage all incoming and outgoing payments in line with procurement policies.
- Reconcile supplier statements with internal records and resolve discrepancies; maintain accurate cash books and ensure timely payments in line with the approved payment timetable.
- Update and maintain accurate supplier details, including banking information; organize and file financial documents for easy access.
- Post accounts payable journal entries and assist in financial reporting; ensure compliance with financial policies and procedures.
- Communicate effectively with suppliers to resolve invoicing issues and maintain positive relationships; ensure payments are made according to agreed terms.
- Provide necessary support during internal and external audits; maintain up-to-date online banking details and assist with monthly creditor reconciliations.
Minimum requirements
Qualifications
- Minimum of a Diploma/Advanced Certificate in Finance (NQF Level 6)
 Experience
- Five (5) or more years working as a creditors clerk
- Eight (8) or more years working in a finance department and/or position
- Two (2) or more years in an education/school environment is advantageous
Skills and behavioural success factors
- Team and Independent Work: Ability to work both independently and collaboratively within a team
- Proactive attitude: Demonstrate initiative and professionalism in all tasks
- Receptiveness to feedback: Use feedback to improve performance and adapt accordingly
- Relationship building: Build positive relationships and manage expectations with stakeholders and internal teams for efficient communication
- Communication skills: Strong verbal, non-verbal, and written communication skills to foster clear, effective relationships
- Organisation and Time management: Ability to prioritise, manage workloads and meet deadlines efficiently
- Attention to detail: Focus on accuracy and spotting errors or patterns in data
- Numeracy skills: Ensure precise invoice processing, financial record management and timely reconciliations
- ICT proficiency: Skilled in Google Suite and relevant office software
- Organisational skills: Excellent multitasking and time management in a dynamic, fast-paced environment
To apply for this position, please complete this link Job Application – Creditors Clerk by no later than Friday, 24 January 2025.
At St John’s College, we are committed to proactive safeguarding and promoting the welfare of all our children. All staff who have access to children will be vetted in accordance with the St John’s College safeguarding policy. This policy stipulates that staff are required to undergo all the necessary background checks in keeping with the requirements for safeguarding and child protection in South Africa and all staff perform duties in accordance with our school’s HR Policies.
The school reserves the right not to proceed with the filling of the post. The appointment of candidates is at the sole discretion of St John’s College, taking into account factors such as St John’s College Employment Equity Policy. Applications are welcomed from South African citizens only or persons with a valid work permit. An application will not in itself entitle the applicant to an interview or appointment and failure to meet the minimum requirements of the advertised post will result in applicants automatically disqualifying themselves from consideration. Only short-listed candidates will be contacted. If you have not heard from St John’s College within two weeks of the closing date, please assume that you have been unsuccessful in your application
St John’s College, in line with POPIA (Protection of Personal Information Act) will attempt to ensure the confidentiality of all applicants for this role. All reasonable measures will be in place to protect personal information but will be used in the recruitment, selection, and reporting process. By submitting your application for this position, you are recognising and accepting this disclaimer.